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APA 6th Guide: Formatting Resources

APA 6th Edition

This guide is for the Physician Assistant Studies Class of 2020 in Knoxville. All other South College patrons, please use the APA 7th Ed. Guide.

Citation Templates in Word

Formatting Appendices

An appendix is a section that can come after the reference list that includes supplementary content that doesn't go in the main text.

Example: results table from a cited source, an info-graphic, a guideline checklist, or a diagram of complex equipment.

Point readers to the content of an appendix in the body of an article by referring to the corresponding appendix heading. 

Example: This kitchen is rated a 5 on the Hazard Scale (for more information on the Hazard Scale, see Appendix B). 

Format an appendix the same way you would start a reference list, with "Appendix" centered at the top of a new page. If there is more than one appendix, start each on a new page and include a capital letter with the heading. Appendices are lettered and organized by the order they are referred to in the body of the article.


Appendix B

Hazard Scale

  • 1 - The room is completely safe and the likelihood of being injured is very low.
  • 2 - The room is relatively safe, but injury is likely if one is inattentive to the environment.
  • 3 - The room is completely unsafe and injury or illness is very likely.

Tables & Figures

Each table is assigned a number based on the order it is used in the article. Located below the table number (and just above the table itself) should be a clear but concise title in italics. Notes about the table go underneath the table. To format one, put "Note." in italics with a period or colon then follow it with a description or explanation.


 APA Style table example

Example provided courtesy of Dr. Kandi Pitchford.

For more information on formatting and when to use tables, check out the link below.

Similar to tables, each figure is assigned a number based on the order it is used in the article. Types of figures include, but are not limited to, graphs, charts, maps, drawings, and photographs. Some figures use symbols to represent data, and those figures use legends embedded in the graphic to explain those symbols. Every figure has a caption underneath it that explains the figure, and if appropriate, refers readers to figure's source. The first sentence of a caption serves dual functions as the figure's title and a description. To format a caption, start with "Figure x." at the beginning in italics with a period, then follow it with the description title and appropriate information.



Figure 1. Official Emblem of South College.

For more examples and guidelines for how and when to use figures in a paper, follow the link below.

Online Resources for APA Style

Paper Formatting Checklist

General Formatting

  • Header includes Running head and page numbers
  • Margins are 1 inch on all sides
  • Paragraphs are double spaced
  • Font is 12pt Times New Roman

Title Page

  • Text is center aligned
  • Full title of the paper
  • Author name(s)
  • Affiliated institution and/or course number


  • Left aligned 
  • No paragraph indentation
  • 1-2 pages


  • The first line of each paragraph is indented 1/2 inch
  • Section headings to organize content

Reference List

  • "References" heading centered at the top of the page
  • Hanging indent on each reference entry
  • Left aligned
  • Organized alphabetically by the first letter in each reference entry


Level 1 Heading

     This is the highest level of heading and should be used to denote the primary sections within a paper such as the Methods, Discussion, or Conclusion of a paper. Level one headings should be centered, bolded, use title case (upper and lower case letters). All headings should be the same font size as the rest of your manuscript.

Level 2 Heading

     Use this level of heading to organize topics within the major sections of your manuscript. For example, you could have sections for sample selection, participant recruitment, and/or assessment tool in the methods section of your manuscript. The level 2 heading is formatted the same as the level 1 heading except it should be flush with the left margin.

     Level 3 heading. This heading is very useful for organizing specific subjects within a topic. For example, if assessing different sources in a literature review, list the name of each source as a level 3 heading at the beginning of the paragraph in which a specific source is discussed. This heading is indented, in-line with the paragraph, bolded, sentence case (only the first letter is capitalized), and ended with a period.

APA Librarian

Jon Hudson's picture
Jon Hudson
Parkside Library
400 Goody's Ln.
Knoxville, TN 37922
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RefWorks is a citation tool that allows you to manage your sources as you research. RefWorks can automatically generate a reference list and citations from the sources you’ve stored. 

You must register for a RefWorks account. Please see the registration instructions below.

If you would like to integrate your RefWorks account with other applications, follow these instructions.